Features

From the first booking to the roll call after the last dive

Booking, waivers, certification checks, the boat manifest, rental gear, courses and payments run in one app. Each job below has a page that shows its screen and opens the demo on it.

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The demo opens a working sample shop in one click. No sign-up and no card.

One flat price of $99 per location / month, and no cut of your bookings.

Before the dive day

Online bookingDivers book and pay for seats from your schedule, and a boat stops selling once it’s full.
9 workflows
- A public schedule, a page for every departure, and capacity that can’t be oversold
- Party booking for up to twenty, with a claim link for every seat the organizer named
- Rental gear and a nitrox request picked at booking, paid with the seat
- A wait list staff invite from when a seat frees, and a last-minute list divers join with their free dates
- Shop-wide discount codes and one-trip last-minute deals
- A diver cancels their own booking from their link, paid or not, until the boat leaves
- A calendar file and a share link on every departure, and the meeting point with a maps link once booked
- A conditions hold that pauses new bookings without canceling a seat
- A private charter kept off the public schedule and booked from its own link
Your websiteA booking page in your shop’s colors, and booking buttons for the site you already have.
11 workflows
- A storefront in your own brand: your color, your typeface, your cover photo, up to eight shop photos, your badges, the year you opened
- Six things to paste on the site you have: a Book Now button, a booking window, the calendar, a trip grid, one departure, your courses
- Every one takes your site’s color and typeface, so the booking never looks like someone else’s page
- A QR code for the counter and a referral link for the hotel that sends you divers
- One embed code for WordPress, Squarespace and Wix, with the line each one needs
- Verified diver reviews and the shop’s rating on the public schedule
- Review moderation that records a reason for every hide
- Structured data and real titles on the schedule, trip, course and dive site pages
- Public pages in English or Spanish, switchable in the header, and each diver’s own links in the language they chose
- Whether the shop appears in search results is the shop’s own switch
- The next fourteen days of open seats, published in a form AI assistants can read
Waivers and medical formsReleases and the diver medical form signed from home, sealed, and checked before anyone boards.
9 workflows
- Waivers signed from home on an expiring link, with drafts saved as they go
- Signed once, good for every booking while it’s current
- One versioned waiver release, every signed version kept as signed
- The 2026 diver medical questionnaire, with a hard block for physician review
- Tamper-evident waiver records with a verifiable seal
- A parent or guardian’s signature on the release of a diver whose date of birth shows them under 18, with boarding held until it’s in
- A release signed on paper, recorded at the desk once staff confirm the medical answers need no physician
- Every unsent waiver for a departure sent from one row on Today
- A signed waiver printed as a document: the text signed, who signed it, when, and its seal
Certification checksEach diver is Ready or Blocked for each departure, with the missing card, form or payment named.
8 workflows
- Ready or Blocked for every diver on every departure, with the reason beside it
- Certification cards recorded by agency, level and number. A card a diver enters counts only once a person has checked it, and imported cards are marked imported
- Cards from PADI, SSI, NAUI, SDI, TDI, CMAS, RAID, GUE, BSAC, NSS-CDS, NACD and IANTD, and from any other agency as Other agency
- Level, Deep, Wreck, Night, Drysuit, nitrox and site gates in one readiness answer, plus a course’s minimum age where a date of birth is on file
- Nitrox as a per-booking request, re-checked against the card every time it’s read
- Nitrox and specialty cards brought in from another system, held until a staff member confirms each one
- A seat sold to a diver whose course brings them to the level first, with boarding held for the card
- Payment folded into readiness on the departures you choose
Messages to diversConfirmations, a reminder a week out, a brief the day before and the recap go out on their own, and email replies land in one inbox.
8 workflows
- Booking confirmations, waiver links, and wait-list invites by email
- A reminder seven days before and a brief the day before, each by email with a text or WhatsApp message alongside
- The day-before brief: dock time, conditions, what to bring, who to text
- A recap page after the dive: sites, photos, a crew shout-out, and a bring-a-buddy nudge
- Divers’ email replies in one Inbox and on their record, answered by email from their page
- A failed email listed on Today with a Resend button
- Eight seconds to undo a batch of waiver links, a last-minute deal or a wait-list invite
- WhatsApp from the shop’s own number, connected in Settings, with replies in the Inbox

On the day

Check-inOne tap per diver at the counter, a lookup for anyone unsure of their boat, and walk-ins added on the spot.
8 workflows
- Check-in on the departure’s Divers tab: one tap per diver, each with an undo
- An arrival lookup on Today by name, phone or email, or the code on a confirmation
- Same person or Different person on a held seat, so paperwork stays with the diver it names
- A blocked diver’s fix on their row in place of the Check in tap
- Not here? once the boat’s time has passed: the seat frees up and the wait list shows beside it, with no money moved
- Walk-ins seated at the desk, with their own details filled in on their phone from the code on the counter
- A printed pass for a diver without a phone: the boat, the dock time and a code the counter scans
- A returning-diver search that carries cards, waivers, fit, and history onto a new booking
Boat manifest and roll callEvery diver and crew member called by name, before the boat leaves and after every dive, on a phone that works out of signal range.
10 workflows
- A roll call by name before departure and after every dive, crew included, with a history nothing overwrites
- A roll call with no signal, folded into the live record when the phone reconnects
- A roll call that won’t mark a blocked diver aboard at the dock, with each reason and its fix on the row
- Buddy teams, and on the live roll call a flag on each buddy’s row when someone is marked not back aboard
- The same roll call on every crew phone with signal, as it changes
- Boat mode on the roll call (high contrast for a screen in full sun), and a press with a wet palm or spray doesn’t count as a tap
- Stage taps from boarding to home, shown on each diver’s own trip link
- A pre-departure checklist in the crew’s own words
- A printed trip packet: the dive plan, the manifest with its roll call and the emergency card you fill in, and the packing list
- A departure log of the day’s recorded facts, with a code to check a printout against the record
Dive sites and briefingsEach site’s route, landmarks and marine life written once, and shown to every diver on a boat that goes there.
9 workflows
- One to four dives per departure, each with its own site briefing
- Site briefings: routes on a terrain map, landmarks with photos, the field guide, and earlier divers’ photos and words you choose to publish
- A field guide of 148 Caribbean and Florida species, described by DiveDay in English and Spanish
- Seen here this month, from the sightings your crew logs
- Your usual time in the water and on the surface between dives, in the day’s plan
- A difficulty level on every site, and the level and cards it requires, inherited by every departure there
- A public page for every dive site
- Crew conditions predictions and an automated ten-day marine outlook
- 34 Florida dive sites written up by DiveDay, ready to copy and edit
Rental gearEvery unit on your wall with its size and service due, reserved for one diver at a time, and your customers’ own gear on the bench.
16 workflows
- A register of your own units: tag, kind, size, serial, and status
- Reservations staff make per booking, never the same unit to two divers whose dates overlap
- Free units suggested on the Gear tab, ranked by the diver’s own sizes
- Check-out and return stamps, and a list of what’s due back today
- A return that asks how the unit came home, with a note for anything that needs a look
- Service clocks (annual, hydro, visual, O2-clean) by due date, with an optional dive count
- A printable rental ticket the diver signs for: what they have, when it’s due back, and your own rental terms
- Overdue returns and due service under Needs you on Today
- A rental prep list built from the sizes divers gave you, tanks split air and nitrox
- A shop packing checklist reused on every trip
- A rental price list: the full set, each piece, and nitrox by the dive
- Units, service history and past rentals imported from a spreadsheet
- A Rentals list of everything out or reserved, by who has it: the units, the dates, and whether it’s paid
- Counter rentals for someone who isn’t on a boat, with an invoice when there’s a price
- Work orders for customers’ own gear: what came in, parts and labor, and a claim tag
- A ready-for-pickup message, the bill sent through Stripe, and a service reminder a month before each due date

Across the season

Schedule and crewBuild the season’s departures, repeat the regular ones, and see which boat still needs crew.
12 workflows
- The schedule as a builder: add, move, copy, remove in place
- Repeating trips with no end date, edited and rolled forward as one
- One page per departure, in four tabs: Divers, Boat, Gear and Details
- Multi-day departures with one roster, one waiver, one crew
- A minimum number of divers with a time to decide by, after which a departure that falls short cancels and refunds itself
- A weather blow-out in one tap: every diver emailed the departures they qualify for, online card payments refunded
- A full departure with a long wait list suggests adding another boat or a second departure
- A crew view of the week that shows who’s working and which departure is uncovered
- Crew assignment that refuses a double-booking, flags a later overlap, and keeps an instructor on every course session
- Staff credentials on file, listed on Today from thirty days before each renewal
- Departures in Google, Apple, or Outlook calendar, on a subscription each staffer owns
- A printed week board
CoursesCourse pages in the order you teach them, with dates divers can book and an instructor on every session.
7 workflows
- Course pages with prices, prerequisites, plans, and dates, one agency’s ladder at a time
- A course catalog that reads in the order you teach it
- Starter pages from PADI, SSI or SDI, copied in and made your own
- A cover photo and up to eight more on each course page
- Seats on a PADI Open Water session capped by its instructors and assistants, and on any try dive by its instructors alone
- A course’s minimum age confirmed by whoever books online, and checked at boarding against the date of birth on the diver’s record
- A date request from the schedule or a course page, read at the desk grouped by day
PaymentsCards, deposits and refunds through your own Stripe account, with each day’s orders on one ledger.
11 workflows
- Card payments through the shop’s own Stripe account
- Deposits with the balance owed at the dock
- A free-cancellation window, with the refund automated
- Online card payments refunded by themselves when you call a blow-out or too few divers cancels a departure
- Staff-issued orders and invoices: trip, course, rental, nitrox, retail
- Orders as a day ledger, with refunds by role
- Sales tax and VAT added through Stripe when the shop turns it on
- A nudge to the diver who reserved a seat and never finished paying
- Crew tips a diver starts from their own recap page, when the shop turns them on
- A monthly report: revenue, bookings, seat fill, waivers and tips, per trip
- Paid and refunded orders posted to QuickBooks as receipts

Also in the plan

Divers5 workflows
- One page per diver: certifications, fit, contact, bookings, notes, history
- Private staff notes no diver-facing page ever reads
- A diver list that narrows to who’s diving today, who needs attention, or who’s missing contact details
- One diver’s record downloaded from their page to answer a data request
- A diver’s personal data erased on request, with the trips and payments kept on file
Running the shop9 workflows
- Today: the day’s departures in clock order, then a Needs you list of what to fix first
- Needs you rows for each role, so a captain sees the boat’s jobs and an owner sees the desk’s
- An evening view: every boat home, who closed its last roll call, and what the day made
- A search that jumps to a diver, a departure, or a page
- Staff invited by email, with roles that have real boundaries
- Your own timezone, currency, depth and water-temperature units
- Two-factor sign-in and a list of active sessions for every staff account
- With two-factor on, a fresh code before an invoice, a refund or an export
- A year view of trips and divers, and a printable card of the year
Your records, and what they connect to9 workflows
- One ZIP of every record in documented CSVs, trial days included
- Photos as real files, not links that expire with the account
- A contacts file shaped for another system’s import wizard
- An importer that marks what it trusted and what it left behind
- Prior visits carried across, kept separate from dives here
- Prior payments and receipts carried across as history, never as a new order
- A weekly backup to a bucket the shop owns: S3, R2, B2, or your own
- Priced rental and package items published to Shopify
- Order events posted to Zapier, for whatever you wire up next

There is one plan, with all 141 workflows in it.

Settings has a Data export button that downloads your shop’s records as a single ZIP, on any day. No export fee, no support ticket, no minimum stay, and the same download works on the first day of a trial.

The demo shop has trips on the board and divers booked on them

A switcher inside it moves you between the owner, the crew and a diver. Your own shop starts empty, and we set it up with you.

See how DiveDay reads your spreadsheet →

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